Easter is the most attended church service throughout the year. For religious organizations, it is an important time to prepare for all the people. It’s not like any other Sunday, so you and your church staff and volunteers will want to be organized and ready. A complete church management system (ChMS) with integrated worship planning will make all the difference when planning your Easter services.
SimpleChurch CRM provides a robust, all-in-one church management system that is designed to streamline your church’s administrative tasks. This is especially crucial when it comes to hosting Easter at your church.
Below you’ll discover how ChMS and WorshipPlanning (which is included with SimpleChurch CRM!) can help you plan your Easter service, schedule volunteers, and communicate effectively.
Organize Your Service
It’s important to plan the flow of any weekend church service, but Easter is crucial. With more people attending and usually more elements within the service, you want to make sure everything is in place. The plans for this specific service are vital to you and your team. Having a tool in place that lets you specify every detail and share those details with the people who need them will make a big difference.
WorshipPlanning’s easy-to-use worship flow editor makes planning service details a breeze. Upload files and include notes for yourself or your team members. You can start with a blank slate or use a template and just plug in the specifics. Place timeframes for each section of the service—like the worship set, announcements, message, and closing. You can also create pre- and post-service elements to be followed before or after the service. Colored dividers help to visually organize your flow too.
Plan Out Your Worship Set
You can add your worship setlist directly into your worship flow. That way everybody on the team knows which song indicates the transition into the next service element. Or if you have a special Easter video to play in between songs, it can be indicated within the set.
When you add a song to the setlist, all the song details come with it, including lyrics, files, and song map. With the song organizer, you can build, search, filter, share, import, export, and report on your songs. And since the plans are centrally stored in the cloud, your team can securely access everything they need from anywhere.
Schedule Volunteers
Having the right people in place is critical during Easter. You want to make sure you have an ample number of volunteers to serve during the busy (but amazing) weekend. Volunteers are the key ingredient to success on Sunday mornings. Keep everyone on the same page with WorshipPlanning’s advanced scheduling tool.
Schedule individuals one at a time or as entire teams with a single drag-and-drop action. Once they’re on the schedule, volunteers will be notified via email, text, or Facebook so they can respond to the request. Since Easter often has more than one service or special events happening, you can also schedule people for multiple services.
Volunteers can set their preference regarding their serving schedule, dates, and roles. They can also easily block out dates based on their availability. You’ll be alerted of any scheduling conflicts and avoid double booking people.
Communicate Effectively
One of the best ways to keep volunteers up to date and make them feel valued is to communicate effectively. Share notes and files with the entire team or specific individuals. Notify team members via multiple avenues such as text, email, or Facebook. Provide details to the service or worship set. You won’t have to leave your team wondering when to show up or what they’re supposed to do.
With this powerful integration within your ChMS, you can connect with previous volunteers and ask how they want to get involved with serving for your Easter services. SimpleChurch CRM keeps records of your people and then you can target specific groups or the entire congregation with updates and communications.
Easily Schedule Your Easter Services with SimpleChurch
Make planning and scheduling easy this Easter! SimpleChurch CRM is here to help you stay organized and make a difference. Get the proper volunteers in place and keep them updated with WorshipPlanning. To learn more, contact us at 866-392-1744 or start your free trial today!
